Planning an Event Site with Power in Mind

We’ve already discussed the importance of power management and how to manage the power at your events. What we haven’t looked at is how power management affects your site layout and how to go about making your layout as easy as possible for your traders and yourself (or electricians).

This guide will give you a step by step on how to plan your event site with power management in mind. 

The Floor Plan

This will be the basis of your event site layout. You can grab a screen shot from google maps or you can design your own. Ideally it would be to scale to ensure proper space has been allocated to each element without guessing. Turning up on build day to find nothing quite fits how you imagined is not the start to the event that you want. 

If it’s indoors, make sure this includes doors and windows, escape routes and any other obstacles. 

You can design your own using various programmes or you can get some online systems that will help you to make the job easier. The tools you use will depend on your budget and the size of your event.

Facilities

Include any water points and power points. This will be crucial to ensuring your event site is laid out properly and can accommodate everything that you need. Knowing what power you have available, be that from a permanent source or from a generator, will help you to know where everything needs to go. Bear in mind that power is best to be section off from the general public too.

Power requirements

On a separate sheet list all your attractions and traders and include power requirements. The more detailed the better. Then when a trader shows up with extra plugs or things to plug in you have a record of what was requested.

Building the plan

It’s now time to build the plan. Start with your largest attractions, things that take up the most space. If it requires power, like the stage for example, make sure that it’s near a stable power source. Once they are in place, add in all your traders that require power, making sure they are badged to a power source that can cope with their demand. After that, fill the holes with other traders, facilities and amenities.

Event ready

You’re now event ready. Enjoy your hard work when the set-up is smooth, the power doesn’t trip, and your guests have a great time.