01462 529009
hire@konceptproductions.co.uk
Sophie
Things to consider when sourcing an outdoor site for your event if you are planning on having a stage.
Sourcing an outdoor event site can be hard, especially if you don't already own land. We've put together the top five problems you will have to consider when you've found your event site to make sure it is safe for your audience, your contractors and your staff.
1. Event Site Size
Don’t underestimate how much space you need for your event. Consider the size of the stage you want to have, the size of the audience, the number of stalls you plan on having. There will need to be a toilet area, a first aid tent, space backstage for your performers and any other entertainment you want to have. You will also need to have the recommended safety distances between your stalls (which is 3m on either side), a safety zone in front of the stage, and some designated areas for lost/found children.
2. Site Levels and Elevations
Ideally your event site will be relatively flat, this will help with installing structures and facilities like toilets, staging, stalls and tents. If you’re event site isn’t flat, you will need to consider the layout of your event carefully to make sure that the large structures are on the flattest areas. Particularly the staging as the structure can only compensate for minimal changes in the ground levels.
3. Underground Utilities
This is not something people usually think about but larger stages need to be tethered to the ground for them to be safe. If there are underground utilities these need to be identified and either the stage will need to be placed away from them or an alternate stage that doesn’t require ground tethering will need to be used.
4. Site Access
Unless you have hired a modular stage set up, it’s likely that access to the site will be a consideration. You will need to identify any width or height restrictions, any tight turning circles or uneven ground. All of these will effect whether we can get our truck or trailer stages onto your event site, and if not, we will need to consider alternative logistics which may take longer or be more costly to get the stage into the right location.
5. Other Health & Safety Risks
It’s important to consider any other risks that may be a problem for your event, such as proximity of rivers, footpaths, and roads. All of these pose a risk to event staff and attendees’ safety and can also pose problems for the erection of structures, such as stages. Ensuring there is enough space around these will make your event safer for everyone.
If you need help ascertaining if the venue you have chosen is suitable, we're more than happy to do event sites free of charge to check for problems that might affect you having a stage and production at your event. Our team of knowledgable experts have so much experience in the outdoor event field, they'll be able to check for these issues.
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Koncept Productions Ltd
Unit 11, Vision Business Park
Preston Place
Upper Caldecote
Biggleswade
Beds
SG18 9GQ
01462 529009
hire@konceptproductions.co.uk
Herts Stage Hire is part of the
Koncept Production LTD brand.
Covering Hertfordshire, Bedfordshire, Buckinghamshire and the rest of the UK.